KANSAS ADULT EDUCATION ASSOCIATION: CONSTITUTION AND BYLAWS

 

Article I — Name

The name of the organization shall be the Kansas Adult Education Association, Inc (KAEA).

 

Article II — Purposes/Objectives/Mission

Section 1 — The purpose and objectives of the Association shall be to coordinate and encourage adult education activities in Kansas; to collect and disseminate information; and to provide continuity of purpose and effort in the development of adult education within the state.

Section 2 — Mission Statement: Kansas Adult Education Association provides leadership, networking, advocacy, communication, and professional development in the field of adult education.

 

Article III — Membership and Dues

Section 1 — Individual Membership: Any person interested or engaged in adult education may become a member of the association, and is entitled to all rights and privileges of such membership.

a.     Individual Membership — Includes voting privileges, newsletters, meetings, and all other privileges.

Section 2 — Institutional Membership: Any profit or non-profit organization or agency, statewide or local, engaged in or interested in adult education may affiliate with this Association. The officers of such institution shall, at time of the renewal of membership each year, designate representatives to serve as members of the Association.

a.     Institutional Membership — Includes up to five persons. Additional people may be added for an additional charge determined by the Board of Directors.

Section 3 — The membership year will extend July 1 to June 30, which shall be the Association year. The Board of Directors will set the annual dues:

 

Article IV — Officers and Duties

Section 1 — The officers of the Association shall be President, President-Elect, Vice President, Secretary and Treasurer.

Section 2 — The officers shall be elected by a majority vote of those members present at the Annual Meeting of the Association. The President-Elect will automatically succeed to the Presidency. The Vice President will automatically succeed to the President-Elect. The Secretary and Treasurer will serve two-year terms elected as follows:

Even numbered years: Vice President, Secretary, and Board of Directors members from even numbered KAEA Districts (West #2 and Central #4).

 

Odd numbered years: Vice President, Treasurer, and Board of Directors from odd numbered KAEA Districts (, Northeast #3, and Southeast #5).

 

The President will fill board vacancies with the advice of the Executive Board.

 

Section 3 — The President shall preside at the regular meeting of the Association and at such meetings as shall be called which represent the Association's membership. The President shall also serve as chairman of the Board of Directors and shall be a member, ex-officio, of all committees.

Section 4 — The President-Elect shall serve as the conference chair of the association and perform the duties of the President in his or her absence. The President-Elect will fill the position of President if the position is vacated before scheduled elections.

Section 5 — The Vice President shall act as co-chair for the Association's conference.

Section 6 — The Secretary shall keep a record of the proceedings of all meetings of the Association and the Board of Directors. He or she shall be responsible for the correspondence of the Association. K-State University Library shall be the custodian of all the properties of the Association.

Section 7 — The Treasurer shall receive all membership fees and other receipts in the bank account of the Association. He or she shall submit a statement of receipts and expenditures to the Board of Directors at each of its meetings, and shall present a written report to the Association at the annual business meeting.

 

 

Article V — Board of Directors

Section 1 — The Board of Directors shall consist of elected officers, the immediate past-president, a member-at-large from each KAEA District, and the Chair of each standing committee. The members-at-large from each KAEA District will serve for a term of two years and will represent the area in which they are employed.

Section 2 — The Board of Directors shall transact the business of the Association at any regular or special meeting at which a majority of the Board is present. The Board of Directors is hereby authorized to develop program and activities compatible with the goals of the Association.

Section 3 — The Kansas representative to the Missouri Valley Adult Education Association shall be a voting member of the Board of Directors. In the absence of the MVAEA representative, the MVAEA alternate shall assume voting privileges.

Article VI — Election of Officers

Section 1 — The election of officers shall be by a vote of the members in good standing at the Annual Meeting. A nominating committee appointed by the President shall submit a list of candidates to the membership for the Board of Directors.

Section 2 — All elected officers will assume their duties on July 1 to correspond with the Association's year.

 

Article VII — Committees and Representatives

Section 1 — The President, with the advice of the Board of Directors, shall appoint the chairs for the following standing committees: Audit, Membership, Literacy, Publications, Historian, Public Relations, Standards Council, and the Legislative. The committee chairs shall have all rights and privileges as members of the Board of Directors.

Section 2-- The Executive Board shall consist of the President, President-Elect, Vice President Secretary, and Treasurer.  The Executive Board shall be charged with taking necessary action for the Association between regularly scheduled board meetings.  Any action taken during executive sessions will be shared in a timely manner.

Section 3 — The President shall also appoint ad hoc committees as may be necessary for the ongoing functioning of the official association. Chairs of ad hoc committees may be asked to report at Board meetings but will not be voting members of the of the Board of Directors. Ad hoc committees will be disbanded when their function is no longer necessary.

Section 4 — The President with the advice of the Board of Directors shall appoint a Missouri Valley Adult Education Association representative and an alternate. The MVAEA representative shall have all rights and privileges as a member of the Board of Directors. The MVAEA alternate will assume those rights and privileges in the absence of the MVAEA representative.

 

Article VIII — Meetings

Section 1-- The Board of Directors will have three regularly scheduled business meetings each year.

Section 2-- The Association will have an annual business meeting.

 

Article IX — Term Limits

Section 1—Definition of term limit-A term is two years and a term limit is two consecutive terms.

Section 2—No one shall serve more than two consecutive terms as Secretary, Treasurer, District Representative, Historian, Audit, Publication/Webmaster, Public Relations, Legislative, Membership Chairman, MVAEA Representative, and Standards Council Chair.

Section 3—Anyone completing two consecutive terms on the Board of Directors must sit out one year before being eligible for re-election or appointment to the Board of Directors.

 

Article X—By-laws

These by-laws may be amended by a majority vote of the members present at the Annual Business Meeting, notice of such proposed amendments to be sent to the membership by the Secretary at least thirty (30) days prior to the Annual Business Meeting.

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